SmartBird World Travel | Professional Travel Research and Planning Fees
Why We Charge Professional Travel Planning Fees
At SmartBird World Travel, our work is our knowledge—refined over decades of global exploration, specialized training, and industry partnerships. As professional travel advisors and small business owners, we offer more than a service—we deliver insight, strategy, and access.
Behind every customized itinerary is:
Our Process & What’s Included
Step 1: Complimentary Consultation (30 mins)
We explore your vision, preferences, and budget to ensure we’re a good match.
Step 2: Plan-to-Go Fee
If we decide to move forward, a non-refundable planning fee is required before research begins. This ensures dedicated time, supplier outreach, and curated itinerary design.
Step 3: Custom Itinerary Design
North & Central America and the Caribbean
Planning & Fee (Up to 10 Travelers): $150+
Group Fees (10+): $500+
Group Admin P2G Fee is $75PP
Europe, Middle East, Polar Regions (Land) & South America
Planning & Research Fee (Up to 10 Travelers) $250+ Based on Number of Destinations.
Group Planning Fee: $500+
Group Admin P2G Fee is $150 PP
Africa, Asia, Australia, New Zealand, South Pacific
Planning & Research Fee (Up to 10 Travelers) $350+ Based on Number of Destinations
Group Planning Fee: $500+
Group Admin P2G Fee is $250PP
Destination Weddings & Corporate Retreats, Incentives
From $750. Varies by scope
Destination Concierge Services: Fees are negotiable.
*Plan-to-Go (P2G) fees apply per traveler and are retained as administrative fees if reservation is cancelled.
Cruise-only bookings and pre-designed “Best Seller” itineraries are fee-exempt.
Our Promise
All planning fees are non-refundable and reflect the value of the work we perform. Group travelers receive concierge-level support, dedicated registration and payment portals, and 24/7 assistance.
📞 Schedule your complimentary consultation today.
Let’s turn your travel dreams into expertly crafted journeys.
Additional Policies
• All professional travel planning fees are non-refundable and fully earned.
• Plan-to-Go Fees for groups are non-refundable, non-transferable, and applied toward the individual’s reservation. If canceled, the fee is retained as an administrative cost.
Why We Charge Professional Travel Planning Fees
At SmartBird World Travel, our work is our knowledge—refined over decades of global exploration, specialized training, and industry partnerships. As professional travel advisors and small business owners, we offer more than a service—we deliver insight, strategy, and access.
Behind every customized itinerary is:
- Years of experience and thousands of hours invested in firsthand travel, supplier training, and global relationship-building.
- Expert design that matches your style, preferences, and pace—built with care, intention, and trusted local partners.
- Ongoing support, from consultation through travel and beyond
Our Process & What’s Included
Step 1: Complimentary Consultation (30 mins)
We explore your vision, preferences, and budget to ensure we’re a good match.
Step 2: Plan-to-Go Fee
If we decide to move forward, a non-refundable planning fee is required before research begins. This ensures dedicated time, supplier outreach, and curated itinerary design.
Step 3: Custom Itinerary Design
- Initial proposal in 7–10 business days
- Up to 3 tailored options + 2 revisions
- Personalized support before, during, and after your trip
North & Central America and the Caribbean
Planning & Fee (Up to 10 Travelers): $150+
Group Fees (10+): $500+
Group Admin P2G Fee is $75PP
Europe, Middle East, Polar Regions (Land) & South America
Planning & Research Fee (Up to 10 Travelers) $250+ Based on Number of Destinations.
Group Planning Fee: $500+
Group Admin P2G Fee is $150 PP
Africa, Asia, Australia, New Zealand, South Pacific
Planning & Research Fee (Up to 10 Travelers) $350+ Based on Number of Destinations
Group Planning Fee: $500+
Group Admin P2G Fee is $250PP
Destination Weddings & Corporate Retreats, Incentives
From $750. Varies by scope
Destination Concierge Services: Fees are negotiable.
*Plan-to-Go (P2G) fees apply per traveler and are retained as administrative fees if reservation is cancelled.
Cruise-only bookings and pre-designed “Best Seller” itineraries are fee-exempt.
Our Promise
All planning fees are non-refundable and reflect the value of the work we perform. Group travelers receive concierge-level support, dedicated registration and payment portals, and 24/7 assistance.
📞 Schedule your complimentary consultation today.
Let’s turn your travel dreams into expertly crafted journeys.
Additional Policies
• All professional travel planning fees are non-refundable and fully earned.
• Plan-to-Go Fees for groups are non-refundable, non-transferable, and applied toward the individual’s reservation. If canceled, the fee is retained as an administrative cost.
